A Sample Public Records Request Letter
Date
Records Custodian
Government Building
Anywhere, FL 54321
Dear Records Custodian,
Pursuant to the Florida Public Records Law,
Chapter 119 of the Florida Statutes, I request
access to review and photocopy: (List all records you wish to review, including
any specifics such as governmental offices,
public officials, issues of importance, names
or dates. In this section, be as specific
as possible in describing the records you
want. This enables the custodian to process
your request more quickly and avoids unnecessary
costs associated with records searches.)
I am willing to pay all lawful and reasonable
costs associated with this request. Please
notify me in advance what those costs will
be.
If you intend to deny this public request
in whole or part, I request that you advise
me in writing of the particular statutory
exemption upon which you are relying, and
an explanation for doing so, as required
by Chapter 119 of the Florida Statutes. Additionally,
if the exemption you are claiming applies
to only a portion of a record, please delete
the exempted section and release the remainder
of the record as required by law.
In light of the nature and importance of
the records requested, please make them available
by (The public records law provides no definitive
time limit for fulfilling records requests,
but states that agencies must respond to
records requests within a reasonable period
of time.). If you have any questions about
this request, please call me at (your number).
Thank you in advance for processing my request.
Sincerely,
(Your Name)
Concerned Citizen